FORMAL LETTER/EMAIL/APPLICATION

Compulsory task: no.

Word count: 140-190 words.

Register: Formal language.

STRUCTURE:
SALUTATION/GREETING in a formal way.
Dear Mr/Mrs/Ms Jones,
(if you know the surname of the person you are writing to)

Dear Sir/Madam, Hiring Manager, Social Media Team,
(if you don’t know the surname of the person you are writing to)

Paragraph 1 :
Introduce yourself, state why you are writing and mention where you learnt about the position.

I am writing in reference to/about (the course offered in New York)

I am writing to express my interest in the (photography course, position name…). I learnt about the opportunity through Photography.com, and I am excited to apply.

I am writing to apply for the (photography name, position name, vacant position) that I learnt about through Photography.com. / (if you apply for a job position) With my extensive experience and qualifications, I am confident that I would make a valuable addition to your team / (if you apply for a course) With my academic background and personal interest in this field, I am confident that I would excel in this program.

I came across the (photography course in New York) published on Photography.com, and I am eager to submit my application. As a highly motivated and dedicated student, I believe I would be an excellent fit for this course.

I am excited to apply for the (photography course in New York) which I found out about through Photography.com. I believe my passion for this subject and my previous experience align well with all the requirements for the course, and I am eager to enhance my knowledge and skills.

BODY:
Detailed information about your qualifications, skills and experience that make you a good fit for the position.

Introduce yourself and state where you learn about the position:
My name is (Rebeca), and I am currently living (in New York).
I am writing in reference to the four-week photography course that I learnt about through Photography.com and am excited to apply.

Why do we want the job?:
I have a strong/solid academic background in photography. I have excelled in coursework related to…
I have worked on numerous projects in the past, and I feel this course would broaden my knowledge of the field.
I am a highly motivated and results-driven individual with a strong work ethic.
I am a highly motivated and dedicated student with a passion for photography.
I am a quick learner and am able to take on new challenges with enthusiasm.
I am an outgoing person who enjoys meeting new people and working in a team.
I am highly motivated and eager to learn…

What can you contribute?:
If I were given this opportunity I am sure I would…. In addition to this,…
I have several years of experience in…
If I were given this opportunity, I am sure my expertise in….
I could assist with…

When can you start? Do you have any questions?:
I am available to work from…
Might I ask what the salary would be?
Could you provide me with details regarding the working hours?

CLOSING:
Please, see my CV enclosed(letter)/attached(email). Thank you for your time and I eagerly await your response.
Thank the person for their time and consideration, and include your contact information.
I appreciate your time and consideration and look forward to the opportunity to enrol in the photography course. I can be reached at…
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further. Please do not hesitate to contact me at …
Thank you for considering my application for the photography course. I am excited about the opportunity to continue my education in this field and look forward to the chance to discuss my qualifications further.
Thank you for your time and consideration.  I would be happy to provide any additional information you need. Please feel free to contact me at…
I appreciate your time and consideration. I would be happy to provide any additional information you need. Please feel free to contact me at….

Common ways to end a letter/email:
Yours sincerely, (if you began the email with ‘Dear Mr/Mrs/Ms + surname)
Yours faithfully, (if you began the email with ‘Dear Sir/Madam’ because you don’t know the name of the recipient)
Kind Regards,
Best Regards,
Regards,

EXAMPLE

Dear Mr Green,

My name is Rachel, and I am writing in reference to the four-week photography course that I learnt about through Photography.com and am excited to apply. As a professional photographer, I am always looking for ways to expand my knowledge and improve my skills. I believe this course would be the perfect opportunity to learn new techniques, gain a deeper understanding of photography and network with other professionals in the field.

I have several years of experience in photography, and I am well-versed in various techniques and styles. My portfolio showcases my skills and my ability to create visually stunning images. I am highly motivated and eager to learn from experienced photographers. I am available from February onwards.

I appreciate your time and consideration. I would be happy to provide any additional information you need. Please feel free to contact me at 079 066 606 0202.

Yours sincerely,

Rachel Smith